Give your HR team the document layer they deserve.
HiBob handles your people management. The PSHQ Document Manager handles your document management. Together, you are complete.
Officially certified HiBob implementation partner
proven document platform
Recognizable situations among HiBob users
Your contract template has a fixed position for the comma. Works fine, until someone has a long surname. The PSHQ Document Manager works with a template editor that adapts to the data.
You know which documents you keep. But do you also know which ones you can delete by document type, and when? The GDPR requires this. The PSHQ Document Manager sets retention by document type.
Contracts are still sent via email as PDF attachments. The PSHQ Document Manager integrates with DocuSign, Adobe Sign, Scrive and ValidSign, directly from your HiBob environment.
Expired certifications, missing employment contracts, documents that should have been removed long ago. You only notice this during an audit. By then, it is too late.
The PSHQ Document Manager automatically flags what is missing or expiring, so that you are always audit-ready.
What your workday looks like now. And what it looks like with the PSHQ Document Manager.
- Arrange signature Email PDF attachment, wait, follow up, receive, scan, archive.
- Check compliance Manually go through files. What is missing? No idea until the audit.
- Monitor retention Documents stored at the folder level. Who knows what can be deleted and when?
- Audit Reports run to find out what is missing. Always too late.
- Arrange signature Fully legally compliant digital signature for employment contracts, directly from HiBob. No more email chains.
- Check compliance Automatically flagged. The PSHQ Document Manager shows what is missing or expiring, without manual searching.
- Monitor retention Configured per document type, in accordance with the GDPR. Automatic notification upon expiration.
- Audit A compliance dashboard immediately shows the status of each file. Always audit-ready.
Eight functions. Your HiBob data fully integrated.
The PSHQ Document Manager is a standalone system whose data is fully integrated with HiBob. It can be accessed directly from HiBob, after which documents can be generated immediately with the correct employee details.
Document generation
Templates in the online editor, automatically populated with real-time HiBob data. Conditional content adapts per employee: a different contract for full-time than for part-time, a different clause if a lease car is added. Generate a document or a hundred at a time.
Digital signing
Send for signature via integrated e-sign providers. The employee signs online, and the document is automatically added to the personnel file. Includes automatic reminders and multiple signatory roles.
Workflow management
Build your own workflows with approval, review, and confirmation steps. Track the live status of all ongoing processes. Notifications so nothing is left behind.
Document storage
All documents, including those from HiBob itself, in one place. View without downloading. Folder permissions, audit trail, multiple folder structures. Automatic transfer of recruitment to personnel file upon hiring.
Compliance
Automated checks flag missing or expiring documents before they become a problem. Full audit trail available. Never be surprised during an inspection again.
Retention and archiving
Set how long each document type is retained, in accordance with laws and regulations. Expired documents are deleted upon your approval. You never have to keep track of it again; the system does it for you.
Search documents
Instant search by document name. Advanced search on all metadata via the document report. Export to Excel. No more clicking around in folder structures.
Dashboards & mobile
Overview of processes, files, and compliance in a central location. Progressive web app, optimized for every device. SSO via your own IDP, no extra login.
Curious how the PSHQ Document Manager works in your HiBob environment?
Attend free (Dutch) webinar →From HiBob data to signed document.
Four steps. No separate systems, no manual copying of data. The PSHQ Document Manager connects your HiBob data with generation, signing, and archiving.
From HiBob data to signed document.
What it concretely delivers per role in your organization
The PSHQ Document Manager changes the workday for everyone who deals with personnel documents.
From document manager to strategic HR partner
- No more manually transferring data from HiBob
- Creating documents takes seconds instead of minutes
- Compliance checks run automatically in the background.
- More time for work that really matters
Approvals in minutes, no email chain
- Approval workflow directly in HiBob, no email thread
- Digital signing on any device, including mobile
- Always have insight into which documents are still open
- Onboard new employees without paperwork
Your own documents always available, without calling
- Access your own file via HiBob self-service
- Sign via email or mobile, in minutes
- No printers or scanners needed for onboarding
- Clear process, always know what is still needed
We know HiBob from the inside out.
The PSHQ Document Manager is a HiBob add-on. It only works in combination with HiBob, and works best when implemented by someone who knows the system inside out.
Specialized in HiBob implementations and management
Guidance from analysis to go-live, no extra supplier needed
Retention, templates, and integrations fully configured for your processes
No promise. Measured result.
These are the figures that organizations report after the switch to digital document management.
What customers ask us most
Request a demo
In 30 minutes, we will show you what the PSHQ Document Manager can mean for your own HiBob environment. Leave your details, and we will schedule a time together.
Ready for the next step?
Thursday, September 10, 11:00 to 11:45. Online, in Dutch, with a live demo and Q&A. See the PSHQ Document Manager in action before you decide.
Sign up →Would you prefer a demo right away to see what we can do for your own HiBob environment? Leave your details and we will get in touch.
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